The requests for email records to be submitted as pre-trial evidence in legal proceedings are growing rapidly, resulting in the increased likelihood that someday even your company’s email may be subpoenaed. It is important for IT departments to have a reliable and readily accessible solution which will enable them to locate email quickly and easily in the event of legal action.
In this newsletter, we’ve included information about the importance of archiving for small and medium businesses, and the ways 123Together.com’s hosted archiving solutions can help companies comply with the myriad of regulatory and legal requirements and reduce the impact of legal discovery on business operations without significant capital expenditures . Feel free to make the content of this newsletter available on your website so that your visitors can learn more about the benefits of the service you are recommending to them.
To Archive Or Not To Archive: What’s In It For Your Business?
The number of cases where email is required to be produced and presented to a court as evidence is increasing. Current Federal Rules of Civil Procedure (FRCP) went into effect December 2006, and require businesses involved in federal court cases to identify, preserve and collect electronically stored information. These rules are the latest among regulatory requirements issued by an advisory committee of the Judicial Conference of the United States which govern the storage and recovery of electronic information, including the length of time business email is retained, the manner in which it must be preserved and specific message review requirements, validating the growing need for a centralized, multitasking mail repository. In addition, the increasing likelihood that email can be required for legal discovery encourages businesses of all sizes to enhance their email retention strategies to mitigate risk.
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Federal Rules Of Civil Procedures (FRCP) Requirements That Impact IT
The number of court opinions on electronic discovery is growing, resulting in the increased likelihood that email will be requested for legal e-discovery purposes. Most small and medium-sized businesses do not have a dedicated legal department, and, as a result, the responsibility to retrieve the necessary data falls on the company’s IT personnel, who are not necessarily familiar with the legal matters and conditions they are required to follow to comply with the FRCP requirements. Therefore, it is becoming increasingly important for IT department to understand all aspects and requirements of the FRCP that that can have the most impact on your organization.
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123Together.com Exchange Hosting
To take full advantage of 123Together.com’s hosted archiving solutions, you first need to be using Microsoft Exchange Server. Microsoft Exchange Server 2007 has traditionally been used by large corporations to increase their business productivity and communications. Small and mid-size businesses could also benfit from its use but quite often do not have the financial and human resources to implement and maintain it in house. 123Together.com’s hosted Exchange solution provides you with all of the benefits of this enterprise-class application, but without significant upfront investment, a lengthy implementation process or need for additional personnel and training. 123Together.com’s hosted Exchange Server, coupled with 123Together.com’s hosted archiving solutions, including Microsoft EHS and Postini, combines enterprise-class hosted messaging and archiving solutions that will help your employees stay in constant contact with their colleagues and customers, mitigate risks associated with email misuse, and be sure that every incoming, outgoing and internal email is captured and can be recovered in case of the legal discovery.
Learn how your business can benefit from 123Together.com’s hosted Microsoft Exchange Server solution.
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