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Increase your knowledge of Outlook and improve your email efficiency! Whether you’re new to Outlook or an experienced user, here are some quick Outlook tips geared towards your experience level:

Automatically Sort Incoming Emails

Is your Inbox getting full and overcrowded? Do you have trouble finding important emails quickly? Outlook can help organize your Inbox by automatically placing incoming emails in specific folders. Here’s how:

1. In your Inbox, right click on an email that you would like to be automatically placed into a folder.
2. From the menu, select Create Rule.
3. In the Create Rule Box, select the conditions for your rule so that it will apply to the sender, wording, or recipient of the email.
4. Below the conditions options, select Move e-mail to a folder.
5. Click on Select Folder to specify where emails with your selected conditions should be automatically stored. Click OK.
6. A Success box will pop up. Select Run this rule now to apply your rule to other messages already in your inbox. Or, click OK and your rule will apply to all incoming emails in the future.

Create Tasks from Emails

Do your emails contain tasks you need to keep track of and accomplish? Outlook can help you instantly create appointments and tasks from these emails. Here’s how:

1. In your Inbox, left click on an email that contains a task and drag it to the Tasks or Calendar tab on the left hand panel of Outlook.
2. A new task or appointment is automatically created in the body of the selected email. You can edit the task details by filling out due dates, priorities, etc.
3. Click Save and Close in the upper left corner of the email.

Customize Folder Views

Did you know that you can customize your views in specific folders? Outlook can help you organize the contents of folders to best suit your needs. For example, consider view options within the Tasks folder:

1. Click on the Tasks folder on the left hand panel of Outlook.
2. Click on the View menu then Arrange By > Current View > Customize Current View.
3. The pop-up menu allows you to change the font or group by fields.
4. You can change the default view to another view type: Table, Timeline, Card, Day/Week/Month or Icon.
5. You can also define a new custom view. Click on View > Arrange By > Current View > Define View.
6. In the Custom View Organizer box, select New.
7. Create a new view by naming it and selecting the default settings. Click Accept and your new view is applied to your Tasks folder!

This entry was posted on Wednesday, February 21st, 2007 at 2:13 pm and is filed under Outlook Tips. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.